Profile Online Supplier Quick Help Guide

New Applicant Supplier (Payee) Online Registration

  • Click ND Payee Portal to begin the application process to request a payee profile (Supplier ID).
  • Click Registration Menu.
  • Read application descriptions carefully and choose the proper option for your situation.

Follow the below steps if you are a new applicant and expecting payment from an ND State Agency. If at any time, you need additional help with a field, you can click the Help next to the section heading.

Welcome - Step 1 of 6

  • Choose whether you are applying as an Individual or Business and click Next.

Identifying Information - Step 2 of 6

  • Provide identifying information about yourself (individual) or your business.
  • Unique ID & Company Profile
    • Tax Classification: Click the magnifying glass for a list of options to choose from and pick the appropriate item.
    • Do you report Profile Questions payment information to IRS?: 1099 reporting is like a W-2 that is sent out to employees for payroll. You must also report miscellaneous revenue earned to the IRS for tax purposes. All individuals and most businesses should choose Yes for this option. As a business, you should be aware of your reporting status and choose the applicable drop-down option. If unsure, contact your CPA for questions.
    • OMB/IRS Form Link: Use the link to the right of the paper clip to select and complete the appropriate IRS form. Once the form is completed, save it to your desktop or folder so that you can browse and select the document for attachment.
      • Click Add Attachment.
        • Click Choose File to navigate to the place on your computer where you saved the file.
        • Once the file is chosen, click Upload
      • Attachment Type: Choose the form option you just uploaded from the dropdown list.
      • Click Return to continue.
    • Non-exempt?: If you are federally tax-exempt upload a copy of your “IRS Determination Letter”.

Mailing & Payment Addresses – Step 3 of 6

  • Enter the mailing address where payment and correspondence are to be sent. If multiple payment addresses exist, use the Additional Address section.
  • Primary Address: Enter your mailing headquarters as the Primary Address.
    • Enter Address, City, State, Postal Code, & email address (optional) tied to address, such as a general company email.
    • If applicable, add additional payment addresses for your business here.

Contacts – Step 4 of 6

  • Provide contact information. At least one Primary Contact must exist. Only Primary Contacts and/or Account Administrator Contact Types will be able to edit or update supplier/individual profiles once the application is approved.
    • Click Add Contact.
    • Enter contact information and choose the Contact Type.
      • Primary Contacts and Contact Type of “Account Administrator” require a User ID.
  • User ID: Contacts with a User ID will have online access to the ND Payee Portal and the ability to submit updates for review and processing to an approved supplier (payee) profile.
    • Every contact must be linked to a Designated Address.
    • Click Next when all contacts are done being added.

Payment Information – Step 5 of 6

  • Each address requires a payment method.
  • Payment/Banking Information
    • A default payment method of Check is available. To keep this as the payment method skip to Set Payment Method for Address.
    • Click Add Payment Method to add an alternate payment method such as direct deposit.
    • Enter your banking information.
  • Set Payment Method for Address
    • Choose the desired payment method for each address by using the drop down and choosing the default Check or the direct deposit (ACH) banking information you created.

Submit – Step 6 of 6

  • You are ready to submit your application. Allow 1-2 business days for review and processing.
    • Click Review to verify your application information for accuracy.
    • Click Terms of Agreement to review the Terms and Conditions of submitting the application.
    • Click Select to accept the Terms of Agreement below check box.
    • Click Submit.
    • An email will be sent to the email address used on the application to confirm your registration was submitted.

The OMB, Vendor Registry Office works directly with North Dakota state agencies to set up a payee profile (Supplier ID) so an agency can issue and report payments. Vendor Registry does not issue payments. Payment recipients (payees) must work directly with the agency’s program administrators to request a Supplier ID and receive payment. Contact the agency-program you are conducting business with or intending to receive payment from for questions on your application, payment status, or next steps.